Week 4

Monday (22 November 2010)
I had to make sure the customer account have the same balance by browsed through information from SAP and compared it with the information in Microsoft Excel's file. Besides that, I also photocopied some documents. Then, I had to keep those documents in specific file. I think I started to love using the SAP system. It allowed me to browse all the account statement of the Global Services Centre customers and also their vendors.

Tuesday (23 November 2010)
It’s Tuesday again! Early in the morning, I rechecked yesterday's documents and did some correction. At first I had planned to send cheque to Wisma Sime Darby Lockton Insurance as instructed by Mrs. Liza, but since it was raining heavily, I couldn't make it. The cheque is for the building insurance payment (October 2010). The company had already paid it late. After lunch hour, Mrs. Devi asked me to print some documents and make sure each of it has its supporting document. Hehe. As usual, I also did some filing for staff traveling claims.

Wednesday (24 November 2010)
At first I had been assigned by Mrs. Christina to check whether customers of Global Service Centre already pay their debts or not. After checking was completed, then, I sent cheques to Sime Darby Lockton Insurance. The office is located at Wisma Sime Darby (Level 18). And I sent the cheques to the officer in-charge. After having my lunch, then, I have been asked by Mrs. Liza to sort documents accordingly and do filing. Lastly, I had to scan documents as instructed by Mrs. Christina.

Thursday (25 November 2010)
I started my work by updating the IT Invoices Status. Since there were some changes that need to be made. Actually, I should had finished it long time ago (just a metaphor), but Mrs. Christina wrongly gave instruction to me. What a waste of time. Did something that I had did before correctly, and because of other people, I had to do it all over again. Ish ish ish. After finished updating, I did filing for staff medical expenses and staff traveling claim.

Friday (26 November 2010)

At first early in the morning, nobody assigned me to any work. But suddenly 2 hours before lunch hour, I had been instructed by Mrs. Liza to do filing for some documents on staff traveling claim and industrial training letter. Then, I also had to photocopy documents. After lunch, I had been asked by Mrs. Devi to print some invoices and delivery order from vendors and sort it accordingly. What I need to do was to print the invoices from the SAP system. For invoices that were not in SAP system, I had to search for it in "ring file", then, photocopied it manually.

Week 3

Monday (15 November 2010)
I had been assigned by Mrs. Liza to do some filing for documents. Besides that, I also had been instructed by Mrs. Christina to update information on Microsoft Excel using the SAP logon to know whether payment has been paid by the customers by referring at SAP Easy Access. All I had to do was analyzed the information and put it into table based on its category.

Tuesday (16 November 2010)
I continued updating the IT Invoice Status. Other than that, I also photocopied some documents. Sometimes I feels like my task is more to administrative worker.

Wednesday (17 November 2010)
Public holiday - Hari Raya Aidiladha

Thursday (18 November 2010)
I kept on updating the IT Invoice Status and also relate it to "Intra Group Current Plug". What I had to do is to ensure all the companies have the same balance. Next, I also did filing on staff claims document as instructed by Mrs. Liza. Weirdly, Rasida did not come to the office. When I SMS her, she said that she was having a diarrhea. And she got two days MC. Eh, how come the clinic knows that the next day (Friday-19 November) she will stay sick. Who knows that she will recover? ;)

Friday (19 November 2010)
For the end of the weekdays, I continued checking the balance of all the companies. I had to make sure that they have the same balance with the information in the SAP system. After finished, I sent it via email to Mrs. Christina. Besides that, I also photocopied some documents as instructed by Mrs. Christina.

Week 2

Monday (8 November 2010)
Firstly, I had been assigned by Mrs. Devi to do the filing for invoice. Next, Mrs. Christina asked me to photocopied LHDN form for one of the staff and sent it to someone from the tax department (Wisma Sime Darby-Level 13). After I came back from Wisma Sime Darby, Mrs. Devi asked me to help her. On the afternoon right after lunch, I went to Wisma Sime Darby again to take "projector 3" which had been booked by my supervisor earlier because they were having a meeting on the evening. Since all of them (division I am supposed to be now) were having meeting so I did not have any tasks to do. Then, I asked someone from the other division (Mrs. Zawiyah) if I can help her. So, she did ask for my help to do filing.

Tuesday (9 November 2010)
Early in the morning, I finished up all the yesterday's work which was doing the filing. Then, I started to arranged from all the vendors name according to their type, as asked by Miss V-ting. It took me a long time to search for what exactly the businesses currently do. After that, I also did documentation filing. My supervisor asked Mrs. Christina to make sure that my PC had the LiveLink viewer so that I can view certain document using it. Since my PC did not have the software, so I had to wait for IT Staff to install it. And then, the staff from IT department, tried to configure the LiveLink viewer for me (he was currently at his own office but using the VnC to control my PC) but failed. Then, he told me that he will come to my office the next day.

Wednesday (10 November 2010)
I had been asked by Mrs. Devi to photocopied loads of documents (invoices) that need to be sent to the respective customers of Global Services Centre. It took a long time because there were many sets of documents (more than 100 sets). Then, I fold the original invoice and put it into an envelope since the original invoice will be sent to the customers while the photocopied document is for Global Services Centre reference. Sadly, my LiveLink viewer still not ready, so I cannot use SAP logon applications to view documents since the IT staff did not come to my office (UniAsia building) even though he promised to came the other day. So, I sent him an email and he replied that he would come the next day.

Thursday (11 November 2010)
Mrs. Devi asked me to photocopied another documents and do exactly the same thing like in previous day which is fold and put the documents into an envelope. Then, I had to arrange the photocopied documents accordingly. The IT staff did come to my office, but after many trials, he still cannot install the LiveLink viewer to my PC. So, he took the HardDisk from my PC to his office and came back in the evening. Alhamdulillah, at last I can use the SAP logon and view the documents. After the IT staff went back to his office, Mrs. Liza asked me to search for Global Services Centre customers using the SAP logon and figured out who is the person in-charge to verify and approved the documents. Then, I insert all the information into Microsoft Excel.

Friday (12 November 2010)
On Friday, I continued doing the task that been given to me on Thursday by Mrs. Liza. I search for the company's name using SAP logon and see who the person in-charge to verify is and approved the documents. Besides that, I also did the filing for staff's travelling claim. Next, Mrs. Christina did ask me to help her to check the status of payment by the customers of Global Services Centre using SAP logon. Then, I put the information into Microsoft Excel.

4th Day

On Thurday, I had been assigned the same task by Mrs. Devi which was to prepare letter. But before that, she asked me to help her to photocopy the supporting document. It was a good experience too, since Sime Darby's photocopy machine requires its worker to scan their ID before they are eligible to use the machine. Then, I helped her to compile all the documents. Right after lunch, the staff from IT Department (Mr. Syazwan) came to our department and he did configure my PC. I thought I have to move to tge other table because at first the PC was not on my table. But, Alhamdulillah Mr Syazwan moved all the hardware to my table. Hihi. :) Same like the previous days, I had to do the filing for documents. Oh ya, there is another trainee from KPTM which is my coursemate (Rasida) and since 1st November, we were in the same room (but different division). Starting from next week, she will be transferred to the other room which is just the room next door. By the way, Friday is a public holiday (Deepavali), so I do not have to go to work. My convocation will be on the Saturday.

2nd & 3rd day

Day 2 (2 November 2010)
On Tuesday, I still haven't received my own PC. Mainly, my duty was to help others. Hehe. But it was a good experienced anyway. Yesterday I prepared the Invoice and Purchase Order to the other companies under Sime Darby as asked by Mrs. Devi. All I had to do was to compile together both letters, stapler,fold and then put in in the envelope. Besides that, I also had to list-out using Microsoft Excel for staff that still had outstanding amount on their travelling claim. Today, I did filing too.

Day 3 (3 November 2010)
Alhamdulillah, I already had my own PC at the office. But, even though I had accessed to the PC, I still can't use the Lotus Notes Applications (for email purpose). For the third day, I had been asked by Mrs. Devi to prepare letter (invoice) for the customers of Sime Darby Global Services Centre. I had to be very careful whenever I put the invoices in the envelope. Because if I did mistakes, then the customers will received a wrong invoice and it will make the Global Services Centre received payment late from the customers.

1st day

I arrived at Wisma Sime Darby with Rasida around 8.20 am. First of all, we had to fill in a form. It was regarding our personal details and also the family members (occupation). I had not received the entry pass yet today. After i met Miss Hirda (the HR staff of Sime Darby Global Services Sdn Bhd-SDGC), it means that I had officially started my training at one of the SDGSC branch at Jalan Raja Laut (Level 21-Menara UniAsia) which is located on the opposite of Wisma Sime Darby. Miss Hirda did introduce me to my industrial supervisor before she went back to Wisma Sime Darby. By the way, the first task that been assigned to me by Mrs Liza was to do the sorting/casting and also filing. The job was so simple. Just a brief information about members of my division:

1. Mrs. Christina - Team Lead
2. Miss On Pei Ting (V-Ting) - Team Lead
3. Miss Azura - Assistant Team Lead (Mrs. Christina)
4. Mrs. Liza - Accounting Assisstant
5. Mrs. Devi - Specialist in billing